We Dunnington CE Primary School are a data controller for the purposes of the Data Protection Act.  We collect information from you and may receive information about you from your previous school and the Learning Records Service.  We hold this personal data and use it to:

• Support your teaching and learning;
• Monitor and report on your progress;
• Provide appropriate pastoral care, and
• Assess how well we are doing.

This information includes your contact details, national curriculum assessment results, attendance information[1] and personal characteristics such as your ethnic group, any special educational needs you may have and relevant medical information.  If you are enrolling for post 14 qualifications the Learning Records Service will give us your unique learner number (ULN) and may also give us details about your learning or qualifications.

We will not give information about you to anyone outside the school without your consent unless the law and our rules allow us to.

We are required by law to pass some information about you to the Local Authority and the Department for Education (DfE) and where appropriate we will send to relevant national health service personnel (e.g. school nurses) information on individual pupils changing school (or address) to ensure continuity of health care.

If you want to see a copy of the information about you that we hold and/or share, please contact Mrs Sue Brandon, School Administrator.

If you require more information about how the Local Authority (LA) and/or DfE store and use your information, then please go to the following websites:

http://www.york.gov.uk/info/200600/data_protection/177/data_protection/4 and

http://www.education.gov.uk/researchandstatistics/datatdatam/b00212337/datause

DfE may also share pupil level personal data that we supply to them, with third parties. This will only take place where legislation allows it to do so and it is in compliance with the Data Protection Act 1998.

Decisions on whether DfE releases this personal data to third parties are subject to a robust approval process and are based on a detailed assessment of who is requesting the data, the purpose for which it is required, the level and sensitivity of data requested and the arrangements in place to store and handle the data. To be granted access to pupil level data, requestors must comply with strict terms and conditions covering the confidentiality and handling of data, security arrangements and retention and use of the data.

For more information on how this sharing process works, please visit: https://www.gov.uk/guidance/national-pupil-database-apply-for-a-data-extract

For information on which third party organisations (and for which project) pupil level data has been provided to, please visit: https://www.gov.uk/government/publications/national-pupil-database-requests-received

If you need more information about how our local authority and/or DfE collect and use your information, please visit:

our local authority at
Information Governance Officer
West Offices,
Station Rise,
York
YO1 6GA
email: data.protection@york.gov.uk
Telephone: (01904) 552933

or

the DfE website at https://www.gov.uk/data-protection-how-we-collect-and-share-research-data

[1] Attendance information is NOT collected as part of the Censuses for the Department for Education for the following pupils/children – a) in Nursery schools; b) aged under 4 years in Maintained schools; c) in Alternative Provision; and d) in Early Years Settings.